Smaller businesses commonly face tight budgeting which could be seen as an issue when it comes to searching for a photocopier for the office. Fortunately, this is not the case thanks to the many affordable options on the market and the opportunity to rent or lease rather than buy.
This is great news for small businesses as a photocopier remains an essential piece of kit which is used daily in offices throughout the U.K. When looking at copiers for small business there are a few tips and tricks to keep in mind to ensure you get the most for your money.
It is important to consider the features that are most important for your business to ensure you are only paying for the features you need and thereby avoiding paying extra for features that will not be used. There are multiple questions to ask yourself such as;
- Do we need mono or colour printing?
- Does the copier need to be multi-functional (scan and print as well as copy)?
- Is high speed important?
- Is high resolution essential?
- Do we need finishing features? Etc.
If you save money on one aspect it can allow you to benefit from another e.g. if you choose a model with a lower printing speed you may benefit from a higher printing resolution compared to if you had chosen a higher speed model. This is why it is so important and so beneficial to focus on the features you require rather than choosing a model purely based on cost or speed alone.
- Calculate your approximate print volume
- Know what features you need
- Be practical
- Consider the necessity of key features that increase the price such as high speed, high volume, high resolution, colour printing and finishing features such as stapling.
As cost is such an important aspect, it is a good idea to have a budget planned out and to look into the various routes available. To help with this, the table below gives the average prices for buying, renting and leasing models in the various volume categories. This can be used as a rough guide to copier prices.
|Copier Volume||Number of copiers per month||Cost to buy||Cost to rent||Cost to lease|
|Low Volume||7,000 – 8,000||£150 – £1,000||£10 per month||£10 – £40 per month|
|Medium Volume||8,000 – 40,000||£1,000 – £4,500||£80 – £100 per month||£50 – £150 per month|
|High Volume||40,000 +||£5,000 – £10,000||£300 + per month||£200 + per month|
The other costs to take into account are the running costs, these are the supplies that will need to be topped up and replaced as necessary. Predominantly the key running costs will be the paper, ink cartridges and any consumables such as staples. It is worth doing your research on these beforehand so you can be prepared for the costs, as an example the ink cartridge prices can vary greatly depending on the manufacturer.
There are many photocopiers on the market suitable for small businesses, each has its own pros and cons depending on what you are looking for. Below are some of the best copiers for small business owners with their key features.
This multifunctional machine has wireless and duplex printing capabilities. It prints up to 28 pages per minute and has an energy efficient power saving feature. This is a mono copier which has a copy resolution of 600 x 600 dpi and a print resolution of 1200 x 1200 dpi meaning it is not suitable for businesses who require colour printing or very high quality prints e.g. photographers.
This multifunctional copier can print up to 42 pages per minute, has a 40 page feeder and is capable of duplex printing. It even has a built-in Amazon Dash connection which means toners can automatically be ordered when yours are running low. This copier only prints and copies in black and white and does not have a wi-fi connection.
This multifunctional black and white photocopier is able to print up to 20 pages per minute at a resolution of 600 x 600 dpi. The paper capacity is 1,600 sheets and the automatic duplexing is a great time-saving and paper saving feature.
This multifunctional copier can print up to 24 pages per minute and has colour capabilities. It has multiple advanced and helpful features such as email, booklet printing, poster printing, blank page skips and fit to page allowing you to get the best prints every time. This is a very convenient and capable copier for a small business.
This black and white multifunction copier is able to handle paper up to A3 in size and holds an impressive 2,100 sheets. This Sharp copier has a print resolution of 600 x 1200 dpi and has multiple time saving features such as an automatic document feeder. You can also scan documents and send them directly to email, desktops and websites.
Choosing the right photocopier is essential as photocopiers continue to be a vital tool for businesses and offices of all sizes. It can be challenging to find the right copier at the right price but we are here to help. You can see from the photocopiers above that each one offers something slightly different so take your time to ensure the model you choose has everything you need. We hope this post has helped you to focus your search and narrow down the selection.