- 1 Which Commercial Photocopier is Best?
- 2 Essential Factors
- 3 Features
- 4 Commercial Copier Costs
- 5 Office Use Copier
- 6 Buy, rent or lease?
- 7 Large Photocopier Maintenance
- 8 Enterprise Photocopier Running Costs
- 9 Toner Costs
- 10 Trusted Photocopier Manufacturers
- 11 Xerox
- 12 Canon
- 13 Ricoh
- 14 Konica Minolta
- 15 Brother
- 16 Commercial Copier Summary
Finding a commercial copier that is durable and efficient enough to handle high volumes on a day-to-day basis can be tough. With so many factors to consider, high price tags and plenty of options, it is important to ensure the chosen copier provides everything your business needs. Ideally, a commercial copier can handle large amounts of documents with little human input allowing employees to focus on other tasks while the documents are being copied and printed. This article takes a look at some of the best photocopier manufacturers and the best commercial copiers 2018.
Which Commercial Photocopier is Best?
The best suited copier for your business will help to save time and money by allowing you to quickly and economically produce the required number of document copies. There are many photocopier models available, each offering something slightly different. That is why it is important to know what your business requires from a copier, but, what actually is it that makes one copier more suited to your business than another? Below are some of the factors that should be taken into consideration.
First of all, there are a couple of key factors that will determine the suitability of a photocopier model, these are the volume, speed and the capacity. It will help in your search to first calculate how many copies you require each month and use this figure to help you determine the key features you need from a copier. For the best commercial copy machines the following will likely apply;
- High volume: Generally, photocopiers are separated into three categories; low volume, medium volume and high volume. A high volume copier has the ability to handle a very high number of copies each month (40,000 +).
- Large paper capacity: This gives the copier the ability to hold a large amount of paper to ensure high volume print jobs can be completed without the need to continuously refill the paper trays. It is important to consider the paper capacity as a high speed, high volume copier is no good if it has a low paper holding capacity.
- Fast copy speeds: This is the amount of prints the photocopier can produce per minute. A fast copy speed means the copier can handle a high number of large jobs with ease and will generally be able to handle over 100 prints per minute.
Photocopiers vary greatly in the features they offer, it is important to consider the document size, type and the importance of colour when deciding on a model to suit your needs. Also think about what other capabilities are important, for example, will you be scanning and emailing as well as printing and copying?
Here are some great features that you may require;
- Wireless printing: This allows users to send printing jobs remotely.
- Automatic stacker: This helps to keep your print jobs organized and separated, a great feature for high volume photocopiers.
- Finishing options: These features allow users to skip dull and repetitive tasks such as stapling, binding and hole punching as the photocopier will be able to complete these tasks for you in a fraction of the time with a much higher level of accuracy. You’ll have professionally finished documents that are ready to be distributed with ease.
- Multiple material printing: Will you need to print onto a range of materials such as card or envelopes? Also consider the paper sizes you need to print on to ensure your copier can handle it. Many commercial copiers handle up to A4 so if you need to print on larger paper be sure to specify this in your copier search.
- Hard drive: A built in hard drive allows document copy storage, back up documents. document transfers and the ability to line up copy jobs without needing to use the physical document again.
- Resolution: Generally, office copiers will operate with resolutions between 600 and 1200 DPI but a commercial or production copier will offer much higher resolutions starting from 2400 DPI. The kind of material you will be printing will help to determine the resolution that is best for your business.
- Colour management: This is not an important aspect for office printers as more frequently than not it is low DPI word documents that are being produced. If you are in need of a production printer, depending on the printer usage, colour management can ensure that high graphic and colour requirements are met.
Commercial Copier Costs
Commercial photocopiers range from producing around 8,000 copies to well over 40,000 copies a month. These copiers are high speed, highly functional and largely automatic, all of which contribute to their high price tag.
Office Use Copier
To buy a high volume multifunctional photocopier to use in the office you’ll be looking at between £3,000 – £8,000 depending on the particular features your business requires.
To buy a photocopier that is suitable for use in the printing of high volume, high resolution documents (such as professional graphics) with advanced finishing features you’ll be looking at over £20,000. These copiers are more advanced and suited to bulk printing in professional grade resolution.
Buy, rent or lease?
The best photocopier for commercial use can cost a large amount which leaves many businesses weighing up the options between buying the copier outright and renting or leasing it instead. Below are the advantages and disadvantages of each option as although many businesses would love to buy and own the copier themselves, it is not always the best suited option.
|You own the copier||High initial expense||Low monthly expense||Not cost effective over a long period of time||Low monthly expense||Strict contract terms|
|No contracts||Photocopiers value will depreciate over time||Flexible contract||You do not and will not own the machine||More cost effective over a long period of time than renting||Long contract length (often at least 3 – 5 years)|
|You are responsible for the running and maintenance of the machine||Not best suited to businesses with fluctuating or uncertain copy volumes||Easy to cancel, upgrade or downgrade||May be able to purchase the machine at the end of the contract for a lower rate|
With a high volume copier suitable for copying 40,000 + copies a month costing upwards of £5,000 and a specialist commercial copier costing four times that amount it is no surprise that some companies decide to rent or lease the model instead. All of the options come with tax benefits, although renting and leasing are both 100% tax deductible whereas buying is only partially tax deductible.
Ultimately, this is not an easy question to answer and it is important to weigh up the options carefully.
Large Photocopier Maintenance
Renting and leasing will come with maintenance support but a separate maintenance contract is easy and affordable for those who decide to buy and own copiers. Regular and careful maintenance of a photocopier ensures its long-term performance and efficiency. Some parts may break or experience wear and tear over time and this is to be expected especially with a high volume copier that is subject to demanding conditions and almost continuous copying and printing tasks throughout the work day.
In addition to regular maintenance, you can help avoid early damage and avoidable problems by cleaning and wiping the copier rollers, glass and trays at the end of each day or week to avoid dust and ink residue build up, this also reduces the chance of issues and malfunctions such as jamming.
Enterprise Photocopier Running Costs
Keeping a commercial copier running won’t come cheap either, with a high volume of copying comes a large amount of paper, toner and other consumables such as staples. When considering the running costs, you should also factor in the possibility of needing repairs or replacement parts so you’re not caught short if the copier needs maintenance.
The following costs and page yields are rough guidelines based on high volume A4 printing:
|Black Toner||Colour Toner|
|Average page yield||Cost||Average page yield||Cost|
|8,000 – 15,000||£120 – £160||7,000 – 10,000||£170 – £220|
As you can see, for high volume toners it is a high expense. Colour toner tends to cost more and has a lower page yield than black toner, generally speaking a mono-copier is a more economical option than a colour copier.
Cost Per Page is a calculation that can be used to determine the amount it will cost to print per page. This calculation is made by dividing the cartridge costs by the page yield, for example, if the cost is £120 and the page yield is 8,000 then the cost per page is £0.015 or £1.50 for 100 pages. The calculation is more difficult to make when there are multiple cartridges to consider.
Trusted Photocopier Manufacturers
One of the best ways to ensure the copier you choose is high quality and durable is to select a photocopier made by one of the highly reviewed and trusted manufacturers. There are several world class manufacturers that each offer a range of photocopiers suitable for all businesses from startups up to commercial level.
Xerox is a world-renowned company with a reputation for producing high performance copiers packed with features and offering various connectivity options. They have a range of copiers available to suit the needs of businesses of all sizes. Their copiers are often easy to use, offer large paper capacities and feature security tools. Xerox specialize in high quality colour copiers so if your business is in need of colour technology Xerox is a good place to start.
Canon is known for their cameras and photography specializations but they also offer top quality copiers to suit the copying needs of businesses of all sizes. The canon photocopiers are high quality, able to work at high speeds, have energy saving features and use advanced toner technologies. This frontrunner is not to be underestimated.
Ricoh is the largest manufacturer of copiers in the world. The copiers they produce are known for being of excellent quality, versatile and comprehensive in their features and abilities.
Konica Minolta is a popular photocopier manufacturer, they have a fantastic reputation and offer many high quality multifunctional copiers. Konica Minolta is also known for their camera and digital imaging products.
Brother was first established over 100 years ago and offer a high quality range of multifunctional, high performance copiers. They offer low cost options that are great for smaller businesses.
Commercial Copier Summary
Finding the perfect photocopier is a challenge for any business, there are many varying factors and features but finding the best photocopier is worth the effort as it will help your business to save both time and money. Whether you are buying, renting or leasing there are many excellent options, if you are unsure of the best route to take we’d recommend you request a few quotes on the photocopiers that suit your requirements and compare the costs.