- 1 Key Deciding Factors For Your Business Copier
- 2 Choose a Recognized & Reviewed Manufacturer
- 3 Weigh Up the Buying Options
- 4 Best Business Copiers
- 4.1 Medium Volume Photocopiers
- 4.2 High Volume Photocopiers
A busy business needs a fast and powerful photocopier to keep up with the high volume flow of paperwork and printing. Of course, the model of photocopier you use depends on the size of your business and the volume of copying required. Business photocopiers offer a range of features and functions so no matter what your business requires; whether it is A3 capabilities, colour printing or duplexing, you’ll be able to find a model that suits your needs.
If you are looking for the best photocopiers for small businesses, click here. For more information and examples of the best medium to high volume business models on the market, read on and use the menu below to skip ahead if necessary.
What is the best photocopier for business use? Every business is different which is why the best photocopier for one business will not be the best for another. However, using this guide you will be able to more easily determine the best photocopier for you.
There are many features that need to be considered when deciding on the best photocopy machine for business, but the main factors will be;
- Print Speed – this is important as if you have a high volume of printing you do not want to have to wait for the printer to catch up due to low print speeds.
- Paper Capacity –the amount of paper the copier can hold is important as a high speed, high volume copier is no good if the paper capacity is low. You will end up wasting time constantly refilling the paper tray and big jobs will be paused until more paper is placed into the tray. This can be avoided by ensuring the paper capacity is suitable for your needs.
- Monotone or Colour – This is an important consideration as not all copiers are able to print and copy in colour. Colour copiers tend to be slightly higher in price and will also have higher running costs but the additional expense is worth the eye-catching, professional and enhanced presentation of documents.
There are many photocopiers available, a vague online search brings endless lists of varying models produced by a range of manufacturers. The vital role a photocopier plays in the office combined with the cost of investing in one means you want to choose a photocopier that is sturdy, reliable and has impressive longevity. The best way to guarantee this is to choose from one of the major manufacturers who have not only been reviewed thousands of times but also have excellent policies and customer service.
The main manufacturers of copiers, and the names you’ve probably seen countless times during your search for the ideal business photocopier, are; Xerox, Sharp, Ricoh, Konica Minolta, Canon and Brother. Keep an eye out for models from these manufacturers and you can be sure of the quality of the equipment.
There are three routes businesses can go when investing in a photocopier. As medium to large volumes of photocopying require larger, more capable and hardy machines the prices are, as expected, higher too. A higher volume copier costs more than £5,000 to buy, with this in mind it is unsurprising that many businesses prefer to rent or lease instead of buy.
Renting is a short term solution that allows businesses to save money by paying a small monthly fee for using the equipment. This means the business can meet all of their photocopying needs for a fraction of the cost, however, this also means the business does not actually own the copier.
A medium volume photocopier will cost between £80 – £100 per month to rent and a high volume model will cost around £300 per month to rent.
Leasing is a long term solution that allows business to use a copier for a fixed monthly price over a long period of time. A lease is a formal agreement between the business and the leasing company and generally cannot be cancelled before the end of the agreement unless the remaining finances are paid off. At the end of the lease agreement you may have the option to buy the photocopier for a reduced rate.
A medium volume photocopier will cost between £50 – £150 per month to lease and a high volume model will cost around £200 per month to lease.
Let’s take a look at some tried and tested business photocopiers. First, we’ll look at medium-volume copiers, suitable for between 8,000 and 40,000 copies per month.
Each of the copiers below has something slightly different to offer whether it’s the print speed, the colour capability, the paper size handling abilities, the resolution speed or the holding capacity, there are plenty of variables to keep an eye on. The below models are some of the best on the market for medium sized businesses.
This modern multifunction copier is able to copy, print, scan and fax with little time and effort. It can print at a speed of 45 pages per minute and operates in black and white only. The resolution guarantees sharp prints every time at a high 1,200 x 600 dpi.
- Energy efficient
- High printing speed
- Compact & convenient
This multifunction copier can print and copy documents in black and white and can scan in full colour. It operates at a speed of 45 pages per minute and has many automated features that make standard document management a breeze. The automatic document feeder, automatic duplex feature and electronic sorting helps you to keep on top of the high workload.
- Wifi connection
- Automated features
- Easy to use design
This black and white multifunction copier is able to handle large volumes while remaining quiet and compact. The WorkCentre 4250 can print at a speed of over 40ppm and the 3000 sheet paper capacity means even the large jobs can be handled with ease.
- Automatic duplexing
- Document Feeder
- Helpful features such as booklet creation and ID card copy
This multifunction printer is designed to handle the larger jobs and holds its own within demanding offices. It can print up to 45 pages per minute, is easy to use thanks to the touchscreen operation and ensures the security of your documents with industry-leading safety features.
- Black and white only
- High resolution of 1,200 dpi
- Auto duplexing
This colour multifunction photocopier is perfect for business who need to print promotional material or large documents and produce highly detailed prints and copies. This copier has the capability of handling A3 paper and has a high resolution of 1,800 x 600 dpi. It’s print speed of 45 prints per minute is complemented by the maximum 6,650 paper capacity.
- A3 sized print speed is 23 prints per minute
- Focuses on high quality and productivity
- Streamlines document management
Looking for the best copy machine for large business? Below we’ve taken a look at some industry front-runners, comparing their features and abilities so you don’t have to. As with the other categories, the high volume models each have something different to offer so you are bound to find the perfect model to suit the specific needs of your business. Remember to keep in mind your speed, capacity and colour needs.
This multifunction copier can produce high quality prints at 40 pages per minute for black and white prints and 36 pages per minute for colour prints. The printer can hold up to 3,000 sheets and can handle multiple paper sizes and types with ease, including A3. Features such as automatic tray selection means you can get on with other work while the printer handles the workload with ease.
- High paper capacity
- Multiple connectivity options
- Able to handle a range of media types
This copier has a printing speed of 105 pages per minute and has a paper capacity of 13,000 sheets to match. The MX-M1054 is capable and ready to handle even the largest jobs. Duplex printing means you can save paper and time with no effort at all and the available finishing options allow you to streamline every aspect of your document management.
- Low maintenance
- Impressive speeds & capabilities
- Automate repetitive and mundane jobs such as stapling with the available finishing options
This high volume copier from Ricoh is multifunctional, colour capable and can print at speeds of up to 65 pages per minute. This model is designed to ensure high quality, minimal maintenance and excellent results. To support the versatility of the office, the PRO C5100S is able to handle a range of media types without missing a beat.
- Easy to use
- Fast and versatile
- Designed with the user in mind
This high speed, multifunctional copier is able to operate at speeds of up to 105 prints per minute. It produces high quality black and white prints and has built-in connectivity which allows users to print no matter where they are. The paper capacity is 7,700 sheets allowing high demand jobs to be undertaken with ease.
- Practical, productive & high quality
- Large paper capacity
The C754e is a high speed, multifunctional dream for large businesses. It has colour capabilities and can handle paper up to size A3. An impressive colour printing speed of 60 prints per minute and a high 1,200 dpi resolution ensures excellent quality every time. The convertion options make creating various PDF files from scanned material easy.
- Security features
- Low power consumption
- Extended machine life